With the emergence of mobile devices, businesses are reimagining the concept of printing. The process of having a technician manually install a print driver on each device is outdated, since mobile devices have the ability to connect to these devices wirelessly.
It’s important to note, before we start, that if you don’t have this technology in place already, you’ll eventually be caught. Professionals these days often show up for meetings brandishing only a mobile device. Even clients who bring a laptop along to a meeting may have a sudden need to print something. When your client asks for access to a printer, you’ll eventually look behind the times if you have to call your IT support staff to install one.
Setting up wireless printing is by no means complicated, but your IT support team can work with you to make sure you have the technology in place. Here are a few essential steps to follow before wireless printing is in place throughout your office.
Step One: Set Up Wireless Capabilities
Wireless networking is a must for any office, since the same visitors who will ask to print will first ask to join your network. Your IT support can work with local service providers to ensure you have the best hardware to accommodate your networking needs.
Step Two: Set Up Wireless Printing
If you purchased your printer in the past couple of years, you likely have wireless printing already. However, printing to that device from a smartphone or tablet can be a little more complicated. If you own an HP printer, sign up for ePrint to set up an e-mail address for printing. You’ll then be able to print from any device by e-mailing the document to the assigned address.
Step Three: Test Your Printing
Once you have printing set up, test it from a variety of devices to ensure you’re ready if a visitor asks for help. It’s far better to stumble around now, while you can get help and ask questions, than when you have a roomful of professionals waiting for a meeting to start.