Mobile devices have allowed workers to remain connected from anywhere, using any device. This connectivity gives employees the ability to work from home or on the road, accessing documents while a meeting is in progress or even working on a project while hanging out in a hotel room during a business trip.
But since most projects involve multiple team members, having so many employees on the move can pose a few challenges. Remote work has taken away the ability to have a face-to-face conversation with a co-worker, resulting in misunderstanding an communication lags that can easily delay projects.
Technology has a solution for that, as well. Several communication tools are available, each of which can serve as a centralized location for all team members to upload files, post status updates, and communicate with other staff members. With so many choices, though, professionals aren’t always sure which solution is the right choice for their particular business model. Here are a few of the best collaboration systems. Whether you make the decision on your own or ask your IT support provider to help you select and set up one, each of these services has its own unique set of offerings.
- Basecamp gives each project its own page, with a social media-style format that immediately shows team members the latest activity. Users can add to-do lists and assign tasks to specific team members, with all of this accessible from mobile devices, as well as PCs.
- Teambox is more task-oriented, focusing on checklists on its dashboard. But the app has a communication component, as well, which also follows a social media format. Teambox will likely be a more enticing option to smaller businesses, since the app charges per user rather than per project, as Basecamp does.
- GoToMeeting brings the board room to your mobile device, letting teams share files, interact face-to-face, and even conduct a presentation, all in real time. With GoToTraining, business can also train teams of employees on a new piece of software, all without having to set foot in an office.